1. General

This Data Privacy & Cookies Statement (“Statement”) applies to the www.tepgrants.org website which is operated by the Family Larsson-Rosenquist Foundation (“FLRF”).

This website is subject to the Swiss Federal Law on Data Protection (Bundesgesetzt über den Datenschutz – DSG).

The website www.tepgrants.org is a partnership project of the International Society for Research in Human Milk and Lactation, Inc (“ISRHML”) and FLRF to promote the Trainee Expansion Program which is tailored for trainees and early career academics interested in human milk and lactation research.

The FLRF is a charitable foundation governed by Swiss law and based at Rheinstrasse 1 in 8500 Frauenfeld, Switzerland.

The FLRF respects and values the privacy of everyone who visits this website. Your personal data will be treated confidentially and will not be used commercially but only on the basis of this Statement.

Other webpages that are linked directly or indirectly to our website (e.g. through hyperlinks) do not fall within the scope of this Statement. The Statement applies to the recording, processing and use of your personal data when you visit our website and/or have any interaction with it and explains our practice in relation to the placement of cookies, including the types of cookies we use and how you can manage them.

The FLRF is the data controller of this website. The person responsible for data processing can be contacted via email at tep@isrhml.org.

The terms “FLRF”, “our” and “we” herein are defined and understood to be the Family Larsson-Rosenquist Foundation located at Rheinstrasse 1 in 8500 Frauenfeld, Switzerland.

The term “our website” herein is defined and understood to be FLRF’s website at www.tepgrants.org.

The term “you” and “your” herein is defined and understood to be the person that visits our website and has read, understood, accepted and agreed to this Statement.

2. Anonymous Use of our Website

In principle, our website can be used without disclosing any personal data. Upon your first visit to our website, we ask you to either accept or reject the placement of cookies on your device and the tracing of your user behaviour in order to better understand how visitors use our website and to improve the information available on it.

If you wish to remain completely anonymous you may select “Reject All Cookies” in the cookie banner or withdraw your consent at a later stage using the deactivation mechanisms to indicate that you are revoking your consent to the placement of cookies for the future. In that case, we only collect certain anonymous data which is not directly connected to your person and prevents you from being identified, such as recording the number of visitors to our website, browsing patters and interest areas, where relevant. This information may be analysed for statistical purposes and for internal use in order to be able to understand how visitors use our website and to observe trends, statistics and the needs of our users for improvement of our website. Your personal data will not be used for other purposes or processed beyond the scope of this Statement unless this is expressly permitted or prescribed by law.

Without your express consent and unless indicated otherwise, we shall use the personal data shared by you solely to the extent this is required for you to use our website, including the processing of your enquiries and the performance of the requested services, and we only collect your personal data if you share this with us voluntarily, e.g. by sending an enquiry via our contact form, requesting a specific service or signing up for our newsletter. Upon registering for our newsletter, we may use such user information to arrange for you to be sent personalised messages.

3. Use of Cookies

Our website uses cookies and other similar techniques which can identify your browser or your device. When you visit our website for the first time, a cookie banner will be displayed, requesting either your agreement or disagreement to the placement of such cookies on your device. You will need to either “Accept All Cookies” or “Reject All Cookies”. Such cookie banner informs you of the main purposes of cookies, about your options and where you can obtain further information.

A cookie is a small text file with a short data sequences which is sent to your computer or stored automatically on your computer or mobile device by your web browser when you visit our website. Our website uses cookies in order to better understand how a visitor uses such website and can improve the information available on it. You can view in your web browser’s log at any time which cookies are being run. You are entitled at any time to explicitly withdraw your consent to the insertion of cookies and recording of your data with future effect.

In order to improve our services, other tracking technologies such as tracking pixels and web beacons may be used. These technologies are generally deployed jointly with cookies.

Most browsers are set up to accept cookies as standard practice. You can change your settings so that cookies are categorically rejected, cookies already stored on your device are erased or you receive an alert before cookies are stored. Please consult the guidance for your browser or see www.aboutcookies.org or www.allaboutcookies.org about how to adjust or change your browser settings.

When using different devises such as smartphones, tablets, computers to access our website you must ensure that each browser is adjusted on each device in line with your cookie preferences.

Not permitting any cookies may affect the usability of our website and some features and services may not be available to you.

4. Hosting Provider and Server Log Files

The provider of our website, OPTEN AG, Binzmühlestrasse 170b in 8050 Zurich, Switzerland, collects and automatically stores information (such as IP address, browser type and browser version, operating system used, referrer URL, host name of the accessing computer and time of the server request) automatically sent by your browser in server log files. Such data cannot be directly attributed to specific people and is not combined with other data sources. We reserve the right to review the aforementioned data subsequently if we became aware of specific indications of any unlawful use.

5. SSL Encryption

Our website uses SSL encryption for security reasons and to protect transfers of confidential content such as your enquiry through our contact form you may send. An encrypted connection can be recognized by noticing a change in the browser address line from “http://” to “https://” and by the padlock symbol in the browser line. If SSL encryption is activated, data that you send via our website cannot be read by third parties.

6. Use of Google Analytics

We use web analytics services on our website such as Google Analytics which is a web-analysis service of Google Ireland Limited. Google Analytics allows us to measure and evaluate the use of our website. Therefore, permanent cookies are used. Normally, Google Ireland Limited sends all data generated by such cookies about your use of our website to servers in Ireland and the USA and stores it there. However, the IP address sent from your browser in connection with Google Analytics is not linked to any other data managed by Google Ireland Limited.

You can prevent the data generated by the cookies from your use of our website, including your IP address, from being recorded and can deactivate tracing by Google Analytics across all webpages by downloading a browser plugin here and installing it. In such case an opt-out cookie is stored in your browser which prevents your use of our website being tracked by Google Analytics. You will need to repeat the deactivation process if you delete all cookies stored on your device. Furthermore, you will need to carry out the deactivation process on each device you use to view our website.

An overview of Google, Inc.’s data privacy provisions is available here.

7. Sharing of your Personal Data

In some circumstances we work together with external technical service providers who are authorised to carry out services on our behalf and in accordance with our instructions. These companies may be given access to your personal data but solely to the extent this is required for your use of our website, including the performance of services such as the processing of your enquiry through the contact form or your signing up for our newsletter. Thus, we may engage service providers to host our website, store your data or analyse the data recorded. These service providers are not permitted to share your personal data with unauthorised third parties or use it for purposes other than as directed. Some of these service providers may be based in countries outside of Switzerland and the EU/EEA which do not guarantee the same level of data privacy as in your home country. However, we have entered into corresponding agreements with these service providers in order to ensure that all necessary measures are taken for the protection of your personal data, in line with the applicable requirements. For further questions relating to our service providers please contact us.

Unless indicated otherwise as above, your personal data is neither transferred nor sold or otherwise transmitted to third parties in any form without your prior consent, unless we are legally obliged to do so.

8. Storage of your Personal Data and Data Security

Your data is stored on servers in Switzerland and/or the EU and UK. Furthermore, providers of cloud services based outside of Switzerland, the EU/EEA and the UK, including in the USA, may be engaged to provide hosting services and process your data for storage, communications and marketing purposes. Given that the laws in the aforementioned countries may in certain circumstances not envisage the same level of data protection as is regarded as reasonable in Switzerland, the EU/EEA or the UK, we have taken the necessary steps to ensure your personal data is properly handled and protected and to make sure that this is processed solely on our account and in line with our instructions.

Your personal data is treated confidentiality and we have implemented appropriate technical and organisational security measures in order to protect your personal data against any unauthorised sharing, unauthorised access, alteration, misuse and against accidental or unlawful destruction or loss.

9. Your Rights and Contact

According to the provisions of the current data protection legislation, you are entitled to request information on the collection and processing of your data and can seek its amendment, blocking or deletion. Furthermore, you may be entitled to restrict or refuse the further processing of your data on legitimate grounds or based on the right to data portability. At any time, you can revoke all consents given with future effect.

In case of any concerns related to your personal data or if you have any questions about the recording or processing of your personal data, about our website or this Statement, please contact the Family Larsson-Rosenquist Foundation located at Rheinstrasse 1 in 8500 Frauenfeld, Switzerland, via email tep@isrhml.org.

10. Amendments

We may amend this Statement without prior notice at any time as required. Such changes will become binding on you upon your first use of our website after the changes have been implemented. The version published on our website is the version currently applicable and, we recommend to re-read this Statement on a regular basis.

Status of the Data Privacy & Cookies Statement: 31 August 2023